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    Format for First Board Meeting Agenda, Notes of Agenda and Minutes

    Posted By : SHALU / Published on : 05-Jan-2023 10:15 AM / View : 3101 / Comment : 1

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    Required drafts formats for First Board Meeting Agenda, Notes of Agenda and Minutes Format.

    Please share as per SS-1 & SS-2 Applicability
    Read more on : agenda notes minutes meeting first board format

    • Sure, here are the required draft formats for the First Board Meeting Agenda, Notes of Agenda, and Minutes as per Secretarial Standard 1 (SS-1) and Secretarial Standard 2 (SS-2):

      First Board Meeting Agenda:

      [Letterhead of the Company]

      [Date]

      Notice of the Board Meeting

      Dear Directors,

      A meeting of the Board of Directors of [Company Name] will be held on [Date] at [Time] at the registered office of the company situated at [Address], to transact the following business:

      1. To take note of the Certificate of Incorporation, the Memorandum of Association, and the Articles of Association of the Company.

      2. To consider and approve the appointment of the Chairman of the Board of Directors.

      3. To consider and approve the appointment of the Managing Director, if any.

      4. To consider and approve the opening of a bank account in the name of the company.

      5. To consider and approve the appointment of Statutory Auditor of the Company.

      6. To consider and approve the appointment of Internal Auditor of the Company.

      7. To consider and approve the appointment of Company Secretary of the Company.

      8. To consider and approve the draft Annual Calendar of the Board Meetings and Committee Meetings for the financial year [Year].

      9. Any other business with the permission of the Chair.

      The Directors are requested to make it convenient to attend the meeting.

      By order of the Board of Directors,

      [Name of the Director] Director

      DIN: [DIN number]

      Place: [Place]

      Date: [Date]

       

       

      Notes of Agenda:

      [Letterhead of the Company]

      [Date]

      Notes of the Agenda

      A meeting of the Board of Directors of [Company Name] was held on [Date] at [Time] at the registered office of the company situated at [Address], to transact the following business:

      1. The Chairman of the Board of Directors was appointed.

      2. [Name of the Managing Director], was appointed as the Managing Director of the Company.

      3. The Board of Directors approved the opening of a bank account in the name of the Company.

      4. The Statutory Auditor of the Company was appointed.

      5. The Internal Auditor of the Company was appointed.

      6. The Company Secretary of the Company was appointed.

      7. The draft Annual Calendar of the Board Meetings and Committee Meetings for the financial year [Year] was considered and approved.

      8. Any other business with the permission of the Chair.

      The meeting concluded with a vote of thanks to the Chair.

      By order of the Board of Directors,

      [Name of the Director]

      Director

      DIN: [DIN number]

      Place: [Place]

      Date: [Date]

       

       

      Minutes Format:

      [Letterhead of the Company]

      [Date]

      Minutes of the Board Meeting

      A meeting of the Board of Directors of [Company Name] was held on [Date] at [Time] at the registered office of the company situated at [Address].

      Present:

      1. [Name of the Director], Chairman
      2. [Name of the Director]
      3. [Name of the Director]
      4. [Name of the Director]
      5. [Name of the Director]

      Apologies were received from [Name of the Director] who was unable to attend the meeting.

      The Chairman welcomed the Directors and declared the meeting open.

      The following business was transacted:

      1. The Certificate of Incorporation, the Memorandum of Association, and the Articles of Association of the Company were noted.

      2. [Name of the Managing Director], was appointed as the Managing Director of the Company.

      3. The Board of Directors approved the opening of a bank account in the name of the Company.

      4. The Statutory Auditor of the Company was appointed.

      5. The Internal Auditor of the Company was appointed.

      31-03-2023 / 11:05:14 AM
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